Guide on How to Manage an Event

If your friend or relative assigned you to manage an event because she thinks you can or because you owe her something, then you need not to worry. Here is the ultimate guide on how to successfully manage and organize an event.
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1. Conceptualize the idea

Everything starts with a vision. It forms the structure from which all others will come from. Other than the speakers, attendees, and media that you need to consider, there are primary and pressing things you need to tackle. First up is the absolute goal you have for the event. Why is your friend planning it? Is it for charity, a brand launching, or an awareness? Know the real reason why you are having an event and focus on it. Second is the number of guests and participants you want to attend. If it is your first time organizing an event, you need to know an approximate or even just an estimate of how many are attending. This will determine the success rate of the event. And last, at what revenue are you targeting? Determine this and it will help you set your budget. All these three need to be identified and set first before you go into the theme, decorations, etc.

2. Build a team

Because you can’t do it all alone. A team will help you execute your vision. And they will make things easier for you too. Volunteers are welcomed. But give the heavier roles to the experts. Fill in the roles of necessary jobs as early as possible so you don’t have to worry about so much later on. Ask your other friends or colleagues for recommendations. Or source your team from the internet. But make sure you do a local search. You can hire someone from New York even if you are in Florida but that would be impractical and almost unrealistic.

3. Identify your budget

If you don’t have the budget or are lacking the funds, then don’t bother. Whether you like it or not, money runs a show. It is so because you’ll have a lot to pay for like the venue, parking, projectors, wifi, microphone, speakers, catering, food, beverage, food servers, entertainment like musicians or a DJ, decorations, lighting, stage, taxes, and more. Because those are only some of them.

4. Pick the date, time, and venue

Refer back to the first step. Go back to why you are having that event and determine the number of participants attending. Apply these when you are hunting for a venue. These will help tell the space or the area needed to hold such a number. Other than those, you will also need to know if the venue has the amenities of you still have to provide it. Parking space is also important. And don’t forget about their policies like deposits and refunds.

Managing an event can be hectic, stressful, and even crazy. You have no choice but to put into account a lot of things. If you think organizing an event is too much, you can always leave it to an Events Company.

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